Today we have the liberty to completely remove paper from the office environment because of the advancements made in the field of telecommunication. However, a paperless office may not be the most practical scenario as we human beings have a hard time letting go of papers. Do your part by purchasing recycled paper materials only and encouraging employees to use both sides of the paper instead of just one whenever possible. This will bring the costs associated with papers down by 50%.
The survival of an organization in the highly competitive business environment of today depends on several factors and efficiency in the workplace is without doubt one of the big factors. Failure to conduct operations in an efficient manner will prevent the organization from fulfilling customer requirement in time which will lead them away from the organization. Basically, as a manager you need to make sure that everything needed by your employees to fulfill their tasks in a productive manner is made available when needed and this is easier said than done. So here are a few tips that might be of help to you.
Smooth and fast communication can perhaps be described as the factor which fuels an organization. Communication is the process of exchanging business related information between various stakeholders within an enterprise. To make this process more efficient most organizations equip their employees with smart devices such as mobile phones, laptops and tablets to enable them to communicate with the organization anywhere, anytime. Another great way to enhance the quality of communication within the office is to install digital display units on each level in order to effectively communicate about the company’s activities to the target crowd of employees.
Right equipment at the right time
Equipment such as computers, printers, photocopy machines and scanners are some of the most frequently used items of a workplace on any given day. A problem faced by most organizations because of the seasonal demand changes is the sudden increase in the need for such primary equipment during months of high demand. Purchasing this requirement can become a cost to the organization as these will not even be used during part of a financial year and at the same time, unavailability will prevent the employees from reaching maximum productivity. The solution is to resort to temporary acquisition methods to make these items available only when they are needed. For instance, adopt a photocopier lease policy to meet the need for photocopy machines during the most hectic time of the year for the office.
‘Sound masking’ is an exciting new technology which will help create the ideal environment within your office. This has already been adopted by most of the key European organizations and they’ve been able to increase the speech privacy among employees in open workspaces while minimizing the distractions caused to others. Such an atmosphere will raise the morale of the employees and provide the ideal condition for efficient working.
Breathe new life into the office with colour